Our vision is to construct and develop a building which will complement the existing Shalem Manor and Shalem Court not only with brick and mortar but its very soul. A true caring community in which all who choose to live here can be helped in various ways. It is our desire to prolong independent living; “aging in the right place” and provide care when that becomes necessary, to mould a community where “Shalom” is at its core.

Annual Meeting

Shalem Society for Senior Care Annual General Meeting May 25, 2011
Held in Dining Room of Shalem Court

  1. The President of the Society Edwin Kamphuis called the meeting to order and welcomed everyone to the meeting. He then read Psalm 66 which talks about the fact that God listens to our prayers. He then led in Prayer.
  2. The President declared that the number of society members in attendance constituted a quorum.
  3. Minutes of the 2010 Annual General Meeting, held on May 26, 2010 were read and received for information.
  4. The President’s Report highlights:
    1. On July 2 2010 after 4 years of planning , re-planning, negotiating, and struggles, we gave thanks to God for providing a way to move ahead with construction of our new Supportive Living Facility
    2. Shalem is acting as its own contractor with Norm Ross as Project Manager, Ed Messer as Constriction Superintendent. Both report to Shalem Construction Committee.
    3. On Nov. 19, 2010 we received our Development Permit and on January 19 2011 we received our Building Permit
    4. The cold winter slowed construction some but good progress is now being made.
    5. The Court and the Manor are being well maintained and upgrades are continuing. We want to give thanks to George and Margaret Visser for all the work they do, and especially all the work they do with the residents.
    6. Meetings with the residents held periodically to keep them informed of the developments in the construction of the new building and they have been very supportive.

     

  1. Treasure’s Report
    1. Consolidated Financial Statements and the Auditors Report were sent to all members before the Annual General Meeting. The Treasurer Jim Braaksma opens the floor to questions and comments about the financial statements. None were forthcoming.

     

  2. Special Resolution
    1. President introduced the Proposed By-Law revision dealing with a change to the wording of Section 3.8 of the By-Laws of the Shalem Society and asks the Secretary to read the wording of the old Section 3.8 of the Bylaws and the new wording.
    2. It is moved by the Board of the Shalem Society and seconded by Henk Visser “that the section 3.8 of the Society bylaws that reads “Notwithstanding anything contained in these By-Laws to the contrary, any Member who is a tenant or an occupant of any residential unit or accommodation owned or operated by the Society shall be disqualified from voting at any meeting of the Members of the Society except for the election of Members of the Board.

      Be changed to read “Notwithstanding anything contained in these Bylaws to the contrary, any Member who is a tenant or an occupant of any residential unit or accommodation owned or operated by the Society (Resident Member) shall not be qualified to vote at any meeting of the Members of the Society, except for voting on the following:
            3.8.1 Election of members of the Board; and
            3.8.2 Other matters regarding which the Resident Member is given written consent from the Board to vote.
      Such written consent shall be deemed to have been given if the matter to be voted on is marked in the meeting agenda " May be voted on by Resident Members". The Board may provide such written consent to Resident Members at its sole and unfettered discretion."
    1. The president explains:
      1.  that while the wording of the new bylaw is very similar to last years proposed wording the contentious last sentence that last years discussion was center on has been removed.
      2. A majority vote of 75% of the members voting is required for a special resolution to pass.
    2. Floor is opened to discussion:
      1. Question “What kind of matters is the Board afraid of letting the residents vote on? Answer “ The Board is concerned that residents could form a lobby group for or against an issue”
    3. There being no more questions or comments from the floor the question is called for. Result 52 Yeas and 0 Nays.  The motion is Carried.

  1. Election Of Directors
    1. The board nominates the following 4 people:
      1. Walter Eyk
      2. Agnes Hoogenboom
      3. Arnold Meetsma
      4. Tony Roest
    2. Nominations from the floor were called for, none were forthcoming
    3. A counting committee consisting of Society members Ulrich Haasdyk, Henry Velstar, and Board member Marilyn Dykstra was appointed. The ballots were past out and collected. 17 absentee ballots were handed in by the Board Secretary.
  1. Committee Reports:
    1. PR and Membership Committee Anya Dodd reporting:
      1. The By-laws have been reviewed by the committee. Revisions will take place over the summer.
      2. Work has been completed on the Shalem “Handbook an electronic copy will be issued to each new board member. 
      3. The PR committee and the Care Committee have joined forces and are they looking at things like operational standards and policies, staffing, security, meals and services for Shalem Haven.
      4. On January 14, 2011 a ground breaking ceremony was held and Shalem Haven was dedicated to the Glory of God.
      5. The Official “Construction Celebration”, an event where the Minister and other government dignitaries will attend, will be held sometime in June of 2011.
      6. Past and present board members held a thank you celebration for Bill and Maria Oostenbrink on January 14.
      7. Meetings with the Fund raising committee have begun and promotional materials are in the process of being developed. The website for Shalem is also in the process of being redeveloped.
      8. A benefit concert by Bronn and Katherine Journey raised over $9500 for Shalem Haven.
    2. Care Committee
      Marita Jonker reported that the Care Committee continues to plan for the needs of the residents of the Supportive Living facility as well as the needs of the Manor and Court
    1. Fund raising Committee Paul Verhoeff reporting:
      1. Because Shalem has been well managed in the past there are enough assets to support 1 million dollar loan, that plus the 5.2 Million dollar grant from the Provincial Government means that we need to fund raise 1 million dollars from the Christian community at large.
      2. Residents and Society members are reminded to talk up the needs of Shalem
      3. Paul is looking for help on the fund raising committee.

       

  1. Refreshments were served and a short video of the ground breaking ceremony was shown.

  2. Election results
    1. Elected to the Shalem Board for a three year term where Agnes Hoogenboom, Walter Eyk and Tony Roest
    2. It was moved by Herb Verkerk and seconded by Trudy DeGroot that the ballots be destroyed. Carried

     

  1. Retiring Board member Don Vandertol is thanked for his service to the Society
  1. Question Period
    1. Herman Vanderburg asks members present to open there wallets and make the amount raised by the Bronn and Katherine concert to an even $10,000.
    2. Trudy DeGroot commented on the good effort and the politeness of Ed Messer and the other workers.
    3. Question was asked “What is happening about the request to establish a waiting list for residents of the Court that wanted to move within the Court”. Answer “a policy is being developed and the Board should have a report shortly”.
    4. Gary DeGraaft thanked the Board and Society members for extending the voting rights of Resident Members.
  1. Closing
    1. President thanked the members present for a good meeting and asked for a motion to adjourn the meeting.
    2. It was moved by George Van Dyk and seconded by George Visser “that the meeting be adjourned
    3. Gordon Milne closed the meeting with prayer.

 

PRESIDENT_______________________________________ Approval date __June 7, 2011_________           

SECRETARY _______________________________________Approval date __June 7, 2011_________    

 

©Shalem Society for Senior Citizens Care 2011